2025 ICC Childcare

Women in Communications Engineering Child Care Grants

IEEE ComSoc and ComSoc's Women in Communication Engineering Committee (WICE) is happy to announce two options to support ICC Conference attendee childcare needs.

1. Childcare grants: Grants up to $500 for will be available for IEEE ComSoc members seeking reimbursement of childcare in their hometown or onsite the conference. Grants will be available for ICC attendees who are IEEE ComSoc members.
2. On Site Childcare: ComSoc has secured KiddieCorp, a licensed childcare provider to provide onsite childcare. ComSoc will pay a large portion of the costs to KiddieCorp and families will be responsible for $750 in costs paid directly to KiddieCorp. Childcare grants could be used to reimburse up to $500 of this cost. Families who participate in this program will need to sign additional paperwork with both IEEE and KiddieCorp. Spaces are limited and we encourage you to apply for a space asap.

On-Site Childcare Through KiddieCorp

IEEE Women in Communications Engineering is excited to offer on-site childcare provided by KiddieCorp.

Childcare is available from Sunday, 8 June to Thursday, 12 June, and will operate daily from 8:00 AM to 6:00 PM.

The cost per child is $750. Payment will be made directly to KiddieCorp. Reminder: WICE Childcare grant funds can be used to pay for these services and will be reimbursed after the conference.

Register with KiddieCorp

Guidelines

• It is the participant's duty to review and assess the suitability of the services provided for their child through KiddieCorp. IEEE makes no guarantees or representations about the quality or suitability of any childcare services.
• The Women in Communications Engineering team will make every effort to group children of similar age ranges in each room. For example, children under 2 years of age will be in one room, while older children will be in the other suite.
• Space is limited, so you must register a child on the grant form.
• Following this, IEEE Legal will send you a link via DocuSign to formalize the agreement and we will provide your name and information about your child to KiddleCorp.
• KiddeCorp Registration: All families are required to complete and submit a KiddieCorp parent consent and waiver form prior to their child’s participation in the children's program. Participation in the program is strictly contingent upon the completion and submission of this form. KiddieCorp reserves the right to deny entry to any child whose parent or guardian has not provided a signed consent and waiver form. No exceptions shall be made to this requirement.
• IEEE does not endorse or recommend any services, nor does it assume any responsibility or liability related to them. Participants assume full responsibility and risk for using these services.

Application & Deadline

• The deadline to apply for childcare services through KiddieCorp is 25 May 2025.
• Notifications to recipients will be sent no later than 30 May 2025.

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Childcare Grant Application and Eligibility

Attendees can apply for a childcare grant to cover the cost of onsite childcare or at home additional care they incur for attending the conference and the use of KiddieCorp services on site.

Apply Today

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Examples Of Allowable Expenses on Childcare Grant

• Additional child care services incurred because of attendance at the conference at hometown (provider must submit his/her tax id number)
• Child care services on location in the city of the conference
• ComSoc provided childcare onsite of the conference

NOT ELIGIBLE FOR REIMBURSEMENT

• Expenses incurred in bringing a caregiver (or family member not attending the meeting acting as a caregiver) to the meeting. This includes airfare/train fare and hotel expenses
• Travel expenses for the child
• Travel or other expenses related to the attendee’s participation in the meeting, including meeting registration, meals, travel to the meeting (including private automobile mileage or tolls), or other expenses the attendee would already be incurring by attending the meeting
• Meals for the child, toys, and tickets to museums, amusement parks, etc.
• On-going home-based childcare expenses

Reimbursement Procedure

• After the conference, grant recipients will receive an email from ComSoc detailing the reimbursement procedure. Recipients should NOT use the IEEE reimbursement NextGen Concur system for this process.
• Recipients must submit receipts for reimbursable expenses, such as invoices from the childcare provider.
• Reimbursements will be processed and distributed following the conference, upon receipt of the necessary documentation.

Application & Deadline

• The deadline to apply for a childcare grant is 25 May 2025
• Notifications to recipients will be sent no later than 30 May 2025

For inquiries about the childcare program, please contact Toktam Mahmoodi.

NOTE: Children are not allowed in session rooms. Those under 18 are also prohibited from the Exhibit Hall floor during setup and dismantling hours. Exceptions are made during scheduled show hours if parents or guardians complete and sign a Minor Release Form. This form will be available at the Registration Desk. To grant children access to the Exhibits and Poster Hall, parents or guardians must complete and sign the form. We appreciate your cooperation and understanding.

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Frequently Asked Questions:

Will ComSoc or KiddieCorp supply food, diapers, or other items for my child?
You are responsible for providing all food, diapers and special toys needed to care for and entertain your child. KiddieCorp will provide toys and other entertainment and educational based activities.

Will the childcare room have a phone?
No, but the KiddieCorp staff will provide you a cell phone number to reach them.

Is there a list of other parents that will have their children in the suite so we can contact them to coordinate childcare?
Unfortunately, we are unable to share this information due to privacy concerns.

What is the age limit for children in the care area?
We welcome children ages 1-10.

I want to use the Kiddie Corp services but have not received the release from IEEE's Legal Department or from KiddieCorp. What should I do?
Please contact membership@comsoc.org with the subject line "Childcare issue: ICC2025." Our team will coordinate with the IEEE Legal department and KiddieCorp to provide you with appropriate paperwork as soon as possible.